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<div class="p-rich_text_section">Reports To: Production Manager</div>
<div class="p-rich_text_section"><br>Location: Etobicoke, Ontario</div>
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<div class="p-rich_text_section">Job Summary:<br>We are seeking a detail-oriented and motivated Production Administrative Assistant to support daily operations within our automotive reconditioning facility. The ideal candidate is organized, proactive, and thrives in a fast-paced, team-driven environment. This position plays a key role in ensuring smooth communication, accurate documentation, and efficient workflow across the production floor and management team.Key Responsibilities</div>
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<li data-stringify-indent="0" data-stringify-border="0">Manage all incoming and outgoing mail and distribute to appropriate departments or personnel.</li>
<li data-stringify-indent="0" data-stringify-border="0">Prepare and maintain vehicle safety and licensing documentation in compliance with Service Ontario and internal company standards.</li>
<li data-stringify-indent="0" data-stringify-border="0">Assist with vehicle file preparation, ensuring all required documents (work orders, inspections, purchase orders, etc.) are accurate and complete before release.</li>
<li data-stringify-indent="0" data-stringify-border="0">Perform a variety of administrative duties including data entry, filing, scanning, copying, and inventory monitoring for office and production supplies.</li>
<li data-stringify-indent="0" data-stringify-border="0">Create and track purchase orders for sold units, verify vendor invoices, and ensure all billing is up to date.</li>
<li data-stringify-indent="0" data-stringify-border="0">Support the Production Manager and management team by compiling and distributing daily, weekly, and monthly performance reports.</li>
<li data-stringify-indent="0" data-stringify-border="0">Coordinate with technicians and service staff to update production schedules, work order progress, and delivery timelines.</li>
<li data-stringify-indent="0" data-stringify-border="0">Provide excellent customer service to internal departments, vendors, and clients — acting as the professional and welcoming point of contact for the Production Department.</li>
<li data-stringify-indent="0" data-stringify-border="0">Assist with cross-departmental support and backfill other administrative roles as required.</li>
<li data-stringify-indent="0" data-stringify-border="0">Perform additional tasks and special projects as assigned by management.</li>
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<div class="p-rich_text_section">Qualifications</div>
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<li data-stringify-indent="0" data-stringify-border="0">Prior experience in an automotive or manufacturing environment preferred.</li>
<li data-stringify-indent="0" data-stringify-border="0">Strong communication, data entry, and organizational skills with keen attention to detail.</li>
<li data-stringify-indent="0" data-stringify-border="0">Proficient with Microsoft Office Suite (Excel, Word, Outlook); experience with inventory or production management software is an asset.</li>
<li data-stringify-indent="0" data-stringify-border="0">Demonstrated commitment to customer service excellence and teamwork.</li>
<li data-stringify-indent="0" data-stringify-border="0">Ability to multitask and adapt to shifting priorities in a fast-paced setting.</li>
<li data-stringify-indent="0" data-stringify-border="0">Willingness to learn various roles and support multiple departments as needed.</li>
<li data-stringify-indent="0" data-stringify-border="0">Flexibility to work overtime or alternate shifts when required.</li>
<li data-stringify-indent="0" data-stringify-border="0">Previous experience in reception, administration, or dealership operations is an asset.</li>
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<div class="p-rich_text_section">Requirements</div>
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<li data-stringify-indent="0" data-stringify-border="0">Clear criminal background check.</li>
<li data-stringify-indent="0" data-stringify-border="0">Legally authorized to work in Canada.</li>
<li data-stringify-indent="0" data-stringify-border="0">Must be able to commute to Etobicoke, Ontario.</li>
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<div class="p-rich_text_section">Compensation and Benefits</div>
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<li data-stringify-indent="0" data-stringify-border="0">Competitive hourly wage.</li>
<li data-stringify-indent="0" data-stringify-border="0">Overtime opportunities.</li>
<li data-stringify-indent="0" data-stringify-border="0">Growth and advancement opportunities within the Production and Automotive Operations departments.</li>
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