The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a dynamic professional to join its office in Tashkent, Uzbekistan as an Assistant Administrative Officer.
The Assistant Administrative Officer is primarily responsible for providing comprehensive administrative support and ensuring the efficient delivery of office services by implementing IWMI's established administrative systems and procedures. The role's core objective is to facilitate the smooth functioning of the office environment by:
- Coordinating and executing various administrative tasks.
- Streamlining workflows and managing resources.
- Optimizing processes to create a productive and organized workplace.
By adhering to IWMI's administrative guidelines, this position plays a vital role in enhancing the overall effectiveness and functionality of the office, enabling the team to focus on their core responsibilities and achieve operational excellence.
DUTIES & RESPONSIBILITIES:
Operational and Logistical,
- Provide logistical support for local events such as meetings, workshops, and trainings, including hotel reservations, catering, and other related arrangements.
- Assist with the procurement of office supplies and expense reporting.
- Organize and manage digital and physical documentation related to ongoing projects.
- Manage and maintain office records, both physical and digital. This includes organizing storage rooms, office files, and electronic records.
- Manage the inventory of office supplies and resources, ensuring necessary items are stocked and readily available.
Liaison and Coordination,
- Serve as the primary point of contact for all visitors and callers ensuring that all visitors and callers receive a warm and professional greeting, creating a positive first impression of the organization.
- Organize and schedule meetings, appointments, and travel arrangements for staff.
Administrative Assistance,
- Provide administrative support to Country Representative (CR).
- Undertake any other related tasks that may be assigned as required.
Requirements
EDUCATIONAL QUALIFICATIONS & EXPERIENCE:
Essential,
- Bachelor’s degree in business management, business administration, commerce, or a closely related discipline.
- At least 2 years of highly relevant experience in administrative functions with increasing responsibility.
KNOWLEDGE, SKILLS & ABILITIES:
Essential,
- Excellent oral and written language skills in English & Russian including effective listening and strong verbal and written communication abilities.
- Proficiency in Microsoft office package especially in Word and Excel coupled with good computer skills to analyse data, consolidate information, and track measures.
- Strong interpersonal skills, coupled with the ability to work effectively in a team.
- Ability to establish and maintain effective working relationships with individuals in a multicultural and multidisciplinary environment, with sensitivity and respect for diversity.
- Demonstrated ability to achieve goals with minimal supervision, ensuring the timely delivery of administrative services.
- Proven skills to produce high-quality work with meticulous attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
Desirable,
- A good command of Uzbek and other Central Asian languages would be an asset.
Benefits
This is a nationally recruited position and only Uzbek nationals will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.
HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) on November 30, 2025 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.
