Deadline Date: Thursday 27 November 2025
Requirement: Occupational Health & Safety Administrator
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 1672
Required Start Date: 5 January 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Provides support to Quality, Health, Safety and Risk Management Branch and Chief Quality Office by:
- Acting as principal Health and Safety Advisor at the base location and supporting additional locations for the NCI Agency as per current European and Host Nation standards;
- Liaising with stakeholders and accountable persons to ensure emergency procedures and arrangements, including fire and first aid, are in place at locations;
- Conducting regular and ad hoc Health and Safety inspections and audits, preparing reports, making recommendations for remedial actions and ensuring actions are closed out to deadline, escalating where necessary;
- Assisting with the development of policy documents and procedures aimed at ensuring NCI Agency compliance with relevant Host Nation regulations;
- Assisting in drafting Occupational Health and Safety procedures in compliance with ISO 45001:2018 standard;
- Provide advice on the implementation of an NCI Agency risk assessment process and develop plans to rectify conditions that pose Health and Safety hazards to the NCI Agency workforce;
- Assisting in the planning and execution of an information, communication and training programme to support NCI Agency policy;
- Coordinating the location NCI Agency Health and Safety Committee and acting as the location Health and Safety focal point;
- Liaising with key internal and external stakeholders to ensure Health and Safety delivery;
- Carrying out accident investigations and making recommendations for remedial actions;
- Assisting in the development and management the Health and Safety communication strategy;
- Assisting in the preparation and submission of Health and Safety budget submissions through the Agency Health and Safety Manager;
- Providing Agency wide support for carrying out technical interventions and surveys monitoring of noise, air quality, radiation etc;
- Sharing and implementing best Health and Safety practice across the NCI Agency;
- Coordinate all H&S aspects of the HQ Building Project in close collaboration with CQO, Transition Project Manager, NHQ, B&F, Security, and Medical teams to ensure compliance with NATO, host-nation, and building safety requirements.
- Conduct and oversee risk assessments for all transitional activities, including physical moves, contractor works, and staff installations, ensuring hazards are identified, controlled, and communicated.
- Develop and implement safe work procedures and emergency preparedness measures aligned with the new site's operational and technical environment.
- Monitor compliance and provide assurance on safety readiness of the new premises, including fire safety systems, evacuation routes, first-aid arrangements, and ergonomics.
- Act as the focal point for incident prevention and response, ensuring timely communication and coordination with relevant stakeholders in case of emerging risks or incidents during the transition period.
- Preserve and transfer critical knowledge related to OHS requirements, risk registers, and contractor management to ensure continuity and consistency across project stages.
- Support post-occupancy evaluation by identifying lessons learned and recommending corrective or preventive measures for sustained safety compliance after the move.
- Prepare and deliver periodic reports and status updates to Senior and Executive Management level, including the Agency's Footprint Adaptation Programme Manager on OHS performance, emerging risks, and mitigation actions.
- Contribute to staff engagement and communication during the transition through awareness sessions, induction briefings, and safety information materials.
- Perform any other duty as required
Specific Working Conditions: Typical Office environment (may include also some industrial contexts for specific on-site Safety inspections) mainly in Brussels (Mons, BEL). May be required to travel to other NATO compounds, especially Brussels and The Hague (NLD), but also in other NATO countries.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline, (such as, a Science degree) and 2 years post-related experience;
- Comprehensive knowledge of occupational safety and occupational health principles and practices, techniques, procedures, regulations and standards, in particular the ISO 45001:2018 standard;
- Proven ability to manage multiple sites in an international Health and Safety environment.
- Excellent computer skills using MS Office Suite.
- Language Proficiency: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language.
Desirable Experience and Education:
- Experience working as a Health and Safety Advisor within an international or national organization;
- Experience in implementing, developing and maintaining integrated management Systems;
- Experience in conducting ISO 45001 Audits, reporting findings and follow up on recommendations/ Action plans;
- Experience in drafting Occupational Health and Safety procedures;
- Experience in conducting risk assessments in different activities/ environments;
- Experience of developing and working within integrated management systems;
- Technical skills relating to monitoring of noise, air quality, radiation etc. or experience in delivering technical survey programmes;
- Demonstrable competency in fire safety management;
- Experience in managing Health & Safety compliance in the field of Facility Management;
- Knowledge and experience of International Health & Safety legislation & compliance;
- Qualified trainer.
- Ability to design and deliver health and safety training programs (e.g., manual handling, PPE use, emergency procedures);
Competencies or Personal Attributes:
- Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
- Delivering Results and Meeting Customer Expectations - Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.
- Adapting and Responding to Change - Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.
- Achieving Personal Work Goals and Objectives - Accepts and tackles demanding goals with enthusiasm; works hard and puts in longer hours when it is necessary; seeks progression to roles of increased responsibility and influence; identifies own development needs and makes use of developmental or training opportunities
