The Associate HR Coordinator plays a vital role in supporting the Human Resources team by managing key aspects of employee onboarding, compliance, and administrative processes. This position requires exceptional organizational skills, keen attention to detail, and the ability to coordinate with various internal teams to ensure smooth and compliant HR operations.
$22-24/hour
· I-9 Management: Maintain and verify all employee I-9 forms to ensure compliance with federal requirements. This includes timely collection, review, and storage of documents, as well as periodic audits to ensure ongoing adherence to regulations.
· Aide Requisition Management: Manage aide requisitions through the Workable system. Review and share qualified aide resumes with Clinical Directors (CDs) for further evaluation and selection.
· New Hire Processing in ADP:
· Clinicians: Ensure all required onboarding paperwork is completed. Send credentialing materials to the Credentialing Team and forward necessary documentation to Payroll for ADP approval.
· Patient Care Coordinators (PCCs): Confirm all required paperwork is completed before adding new PCCs to the ADP system.
· Aides: Verify completion of all required paperwork prior to adding aides into ADP.
Background Checks and Drug Screenings: Oversee all background check and drug testing processes. Track progress and results using a dedicated Excel spreadsheet, ensuring timely completion and record-keeping.
Offer Letter Preparation: Create offer letters for all Patient Care Coordinators and select clinicians (including non-CAP students and those not recruited by internal recruiters), ensuring accuracy and timely delivery.
Clinician Onboarding: Coordinate onboarding sessions for clinicians, including scheduling orientation with Clinical Directors and leading the orientation process to facilitate a smooth transition for new hires.
Rehire Processing: Complete and submit rehire templates to Payroll for all returning employees, ensuring proper documentation and timely system updates.
This position may require both in-office and remote work, depending on organizational needs. The Associate HR Administrative Assistant will collaborate with HR team members, Clinical Directors, Payroll, and other internal stakeholders to ensure efficient HR operations.
We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Requirements
· Associate degree in Human Resources, Business Administration, or related field preferred.
· 1-2 years of administrative experience, preferably in human resources or a related field.
· Familiarity with HRIS systems (e.g., ADP), applicant tracking systems (e.g., Workable), and Microsoft Excel.
· Strong organizational skills and attention to detail.
· Excellent verbal and written communication skills.
· Ability to handle confidential information with discretion and professionalism.
· Proven ability to multitask and manage competing priorities in a fast-paced environment.
Our patients are our business and our mission. Without our patients, we have no business and we know they have a choice when choosing their healthcare providers. At Professional Physical Therapy, we prioritize what is important to our patients and welcome their feedback so we can continuously improve.
Our physical therapy clinics are located throughout the Northeast with locations in Manhattan NYC, New York, New Jersey, Connecticut, Massachusetts, and New Hampshire.
Professional Physical Therapy is the leading provider of world-class physical, occupational, and hand therapy in the Northeast. We work together with our patients, their referral sources, and their support systems to find a plan that includes progressive exercise, active movement, and graded exposure to return our them back to work and play.
