The HR Officer is responsible for supporting all Human Resource activities at Area 25 Community Hospital with support from Senior Human Resource Manager . With guidance from the Senior Human Resource Manager, the HR Officer will be responsible for the recruitment process, disciplinary hearings, handling of grievances, management of staff pension, filing of leave forms and timesheets.
Responsibilities include but are not limited to the following
- Making sure that all staff complete time sheets and filing the same in staff personal files from time to time
- Support with leave management for all staff and making sure that leave forms are completed before they proceed on leave
- Updating departmental heads on staff leave balances with support from Senior Human Resource Manager
- Assist with advertisement of new positions.
- Assist with interview preparations; printing interview questions, compiling interview reports, checking with referees and offering positions to successful candidates.
- Support with preparation of orientation plan and on-boarding for new staff
- Handling pension claims, pension applications for new staff and distribution of member statements
- In coordination with Senior Human Resource Manager, make sure that all service lines have up to date evaluations forms which are linked to staff job descriptions
- Handle performance management for all staffHandle medical insurance for all staff including any updates to the monthly manifest for payment to the medical scheme
- Forwarding payroll updates to Senior HR Manager by 10 of each month
- Taking minutes during disciplinary hearings and support with writing the disciplinary report
- Reporting all staff grievances to Senior Human Resource Manager.
- Making sure that staff are adhering to BCM-CFM conditions of service and reporting all noted gaps
- Taking part in policy formulation where necessary
- Together with Senior Human Resource Manager, conduct HR supervisions with staff in all service lines
- Support staff in cases of funerals
Requirements
- Bachelor’s degree in human resource management/bachelor’s degree in business administration or equivalent
- Proficiency in Microsoft Excel
- At least 3 years working experience
- Strong interpersonal skills
- Fluent in written and oral Chichewa and English languages
- Should be proactive in relation to identifying gaps and come up with creative solutions
