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<h4><strong>About the Role</strong></h4>
<p><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8">The</span></span> Of...
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<h4><strong>About the Role</strong></h4>
<p><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8">The</span></span> Office Administrator <span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8">works independently and collaboratively to provide administrative and executive support to the employees of the Panama office. In this role you will be responsible for the successful </span></span><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8">execution of all daily office activities and initiatives.</span></span><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8"> As the Office Administrator,</span></span><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8"> </span></span><span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW160020420 BCX8">you</span></span> <span class="TextRun SCXW160020420 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW160020420 BCX8">will perform various clerical tasks including replying to emails, preparing documents, and directing guests, while facilitating effective and professional communication within the office. </span></span></p>
<h4><strong>Reports to</strong>: General Manager</h4>
<h4><strong>Pay Classification:</strong> Full-Time </h4>
<h4>Responsibilities</h4>
<ul>
<li>Coordinate and facilitate office activities and operations based on company policies</li>
<li>Manage agendas, travel arrangements, hotel reservations, seminar registrations, and appointments for management</li>
<li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li>
<li>Support record keeping procedures</li>
<li>Create and update records on employees and other data</li>
<li>Track inventory of office supplies and place orders when necessary</li>
<li>Assist colleagues whenever necessary as assigned by supervisor</li>
<li>Create and update records and databases with personnel, financial and other data</li>
<li>Maintain appointment calendar for Panama activities</li>
<li>Provide support for the accounting department</li>
<li>Administer accounts payable and expense reports for office expenses employees</li>
<li>Ship packages and documents locally and internationally, assisting with FedEx and other courier shipments</li>
<li>Schedule appointments and meetings with other departments and external contacts</li>
<li>Reserve meeting space, arrange for audio/visual equipment, and publish agendas</li>
<li>Prepare memos, letters, reports, presentations, and other business correspondence, either independently or from written/verbal instructions</li>
<li>File and retrieve corporate documents, records, and reports</li>
<li>Organize company events and conferences</li>
<li>Oversee adherence to office policies and procedures</li>
<li>Prepare expense reports and track processing of all expense reports, check requests, and purchase requisitions.</li>
<li>Ensure confidential handling of information and use sound judgment to independently complete a range of special projects</li>
<li>Distribute mail, answer phones, and ensure seamless flow of information</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution</li>
<li>Exercise initiative, diplomacy, collaboration with other departments, tact, and a high degree of professionalism and loyalty</li>
<li>Serve as administrative support to the HR/legal department.</li>
</ul>
<h4>Minimum Qualifications</h4>
<p>EXPERIENCE</p>
<ul>
<li>3 years of experience with general office responsibilities</li>
<li>5 years of experience with administrative tasks preferred</li>
</ul>
<p>SKILLS</p>
<ul>
<li>Ability to meet deadlines with a high degree of motivation</li>
<li>Ability to work individually as well as collaboratively</li>
<li>Demonstrate capabilities with moderate supervision.</li>
<li>Strong interpersonal skills with a service-oriented mindset </li>
<li>Detail oriented and organized in completing tasks</li>
<li>Proactive, anticipating roadblocks, and offering solutions</li>
<li>Ability to manage multiple work streams simultaneously as well as react to shifting priorities</li>
<li>Strong composition, grammar, and business language skills in English and Spanish</li>
<li>Strong communication and interpersonal skills with the ability to effectively communicate with all levels of management, other departments, and both internal and external stakeholders</li>
<li>Ability to coordinate complex travel schedules and plan/coordinate meetings and events</li>
<li>Excellent judgment in handling confidential, legal, and sensitive information</li>
<li>Knowledge off full Microsoft Office Suite</li>
</ul>
<h4><strong>About A-LIGN</strong></h4>
<p><span class="TextRun SCXW46414 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW46414 BCX8">A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW46414 BCX8">assessor</span><span class="NormalTextRun SCXW46414 BCX8">. To learn more, visit a-lign.com.</span></span><span class="EOP SCXW46414 BCX8" data-ccp-props="{"335559685":-274,"469777462":[6562],"469777927":[0],"469777928":[1]}"> </span></p>
<h4><strong>Come Work for A-LIGN!</strong></h4>
<p>Apply online today at A-LIGN.com and learn about life at A-LIGN by following us on <a href="https://www.linkedin.com/company/a-lign/">LinkedIn</a></p>
<p>A-LIGN is an Equal Opportunity Employer! Minorities, women, disabled, and veterans encouraged to apply</p>
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