We are seeking a proactive and highly organized Office Manager to join our team. This individual will take ownership of office operations, ensuring smooth day-to-day activities while representing our company professionally. The ideal candidate will have an ownership mentality, be tech-savvy, and excel at problem-solving without hand-holding.
Responsibilities
- Manage weekly lunch arrangements and monthly staff dinners.
- Handle flight bookings and last-minute travel requests.
- Greeting visitors.
- Provide assistance to leadership, especially for ad-hoc needs in the office.
- Collect and manage mail when team members are out of the office.
- Liaise with vendors to resolve office-related issues, such as lighting or external IT support for network setups.
- Support team onboarding processes, including ordering necessary equipment.
Requirements
- Work Hours:
- Mon-Fri, 9 AM-6 PM or 10 AM-7 PM, with flexibility for weekend tasks (e.g., last-minute bookings).
- First-in, last-out mindset is preferred.
- Key Attributes:
- Ownership mentality with a focus on taking care of people.
- Problem-solving ability with minimal supervision.
- Professional and presentable demeanor to represent the company.
- Tech-savvy and capable of managing basic office IT-related issues.
- Other Expectations:
- Smart casual attire required.
- Willing to manage occasional government runs if necessary.
Interview Process
- CV Screening – We will review your application based on the qualifications and experience outlined above.
- HR Interview – A focused conversation to assess your HR administration skills, attention to detail, and suitability for the role.
- Co-Founder/Partner Interview - To understand your experience and assess skill and cultural fit.
- Final Interview with the CIO – A concluding discussion to evaluate cultural fit, strategic alignment, and how you resonate with the firm’s values.
Throughout the process, you'll be assessed for cultural fit through our company values:
- Drive – We believe the best team members are deeply passionate about what they do. That passion fuels their growth, drives them to seek out the best teams, and leads them to hold high expectations of themselves in pursuit of excellence.
- Ownership – We aim to extend ownership as broadly as possible across the firm. In return, we value people who take initiative, step up when needed, and treat the company’s goals as their own.
- Judgment – We value those who see the big picture and focus on what truly drives impact and results. They use time wisely, adapt across domains, and always prioritize outcomes over comfort zones.
- Openness – We foster a culture of open communication, mutual challenge, and shared growth. We believe constructive debate and proactive knowledge sharing lead us closer to the truth—and better decisions.
- Competence – We work with people who bring exceptional intellectual strength. What sets them apart isn’t just what they know—it’s how they use what they know to navigate change, adapt quickly, and contribute meaningfully in fast-changing environments.
- Resilience – We perform under pressure. Markets move fast, and so do we—but we stay grounded, focused, and calm. We embrace uncertainty, learn from setbacks, and adapt quickly without losing sight of long-term goals.
