Keeper is hiring a driven and self-managed Office Manager to oversee our Global HQ location based in Chicago, IL. This will be an on-site position.
Keeper’s cybersecurity software is trusted by millions of people and thousands of organizations, globally. Keeper is published in 21 languages and is sold in over 120 countries. Join one of the fastest-growing cybersecurity companies and be an instrumental and integral part of managing our headquarters in Chicago.
About Keeper
Keeper Security is transforming cybersecurity for people and organizations globally. Keeper’s intuitive solutions are built with end-to-end encryption to protect every user, on every device, in every location. Our zero-trust privileged access management platform deploys in minutes and seamlessly integrates with any tech stack to prevent breaches, reduce help desk costs and ensure compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the leader for password, passkey and secrets management, privileged access, secure remote access and encrypted messaging. Learn how our zero-trust and zero-knowledge solutions defend against cyber threats at KeeperSecurity.com.
About the Role
The Office Manager of our global HQ will be a highly organized, process-driven and people-oriented professional who thrives in a fast-paced, hard-working and fun-filled environment. This individual will manage daily office operations consistent with our company’s brand and values while working hand-in-hand with our Executive Assistant to ensure seamless executive support, travel coordination and calendar management.
This role will serve as a key operational hub for our Chicago headquarters, collaborating closely with our global office managers to create unified, scalable processes and an exceptional workplace experience for all employees and visitors.
Responsibilities
- Direct and own all office management, including reception, building access, mail services, conference services, catering, basic technical support and general clerical support for our Chicago office
- Assist with planning and organizing all office events, parties, team building outings, functions and meetings, including venues, food, transportation, and communication
- Oversee office procurement of general office supplies, office equipment, furniture, capital office assets, etc. ensuring supply inventory is sufficient and spending is within budget
- Maintain a unified working relationship with teams in our global offices
- General errands, administrative tasks and data entry as required
- Support executive leadership, board members and special guests while in town and when necessary, including serving as backup executive assistant to the CEO & Co-founder
- Provide administrative assistant duties to our executive team including calendar management, travel, errands, clerical tasks, etc.
- Assist corporate finance team with basic tasks as needed
- As our Keeper brand is vital to our success, our Office Manager is responsible for greeting all visitors in a professional and welcoming manner
- Communicate with Keeper’s leadership team to provide regular updates and progress
- Ensure the office is maintained at a high standard at all times that is compliant with workplace safety and conducive to producing a creative and collaborative environment
- Liaise with building management, facilities vendors and office subcontractors to ensure work is performed in a manner that is satisfactory
- In conjunction with cleaning staff, maintain kitchen cleanliness including responsibility for the dishwasher, coffee machine, fridge and trash
- Responsible for ordering beverages, snacks and meals, maintaining stock of supply and expiration
- Adapt operations and space planning in response to ongoing growth and scaling needs
Requirements
- 3+ years of experience in office management, executive administration, or workplace operations, preferably in a fast-paced tech environment
- Must reside in or near Chicago with the ability to commute to the office on a daily basis
- Strong knowledge of arranging travel, events and meetings
- Superior organizational and problem solving skills with a proactive mindset
- Strong interpersonal skills with the ability to to work effectively in a team environment and under general supervision
- Effective time management and prioritization skills, strong attention to detail, self-motivated
- Comfortable working with all levels of management
- Ability to work in a fast-paced environment where priorities change frequently
- Excellent computer skills, ie. Google Suite, Excel
- Bachelor’s degree in Human Resources, Business Administration or similar field preferred
Benefits
- Medical, Dental & Vision (inclusive of domestic partnerships)
- Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life
- Voluntary Short/Long Term Disability Insurance
- 401K (Roth/Traditional)
- A generous PTO plan that celebrates your commitment and seniority (including paid Bereavement/Jury Duty, etc)
- Above market annual bonuses
Keeper Security, Inc. is an equal opportunity employer and participant in the U.S. Federal E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Classification: Exempt
