Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

  

The Patient Care Coordinator I is a member of a dynamic team and acts as a professional liaison for patients and families, care providers, other SCCA departments and Alliance members. The role uses critical thinking skills to facilitate and operationalize complex scheduling requests through heavy use of multiple computer systems. The role provides continuity of care by ensuring a smooth transition between care settings and by developing a trusted relationship with patients to identify and assist with each patient’s individual needs that may arise related to the care they receive. 

Responsibilities
Schedules all patient appointments related to treatment within the SCCA as well as outside consults and referrals and communicates schedule directly to patients. Coordinates scheduling with other departments to ensure efficient patient flow. 
Works closely with patients, families, visitors, providers, and staff to identify needs, answer questions, resolve problems, provide information, and follow up. 
Update patient and caregiver contact information in EHR when needed. 
Communicates with providers (physicians, therapists, etc.) technologists, and nurses regarding the patient’s scheduling needs, treatment schedule, and additional requests. Notifies appropriate parties as needed. 
Manages and prioritizes scheduling requests. 
Recognizes emergency situations and initiates correct code procedures. 
Supports the overall function of the department, and may be required to take on additional duties such as cross coverage, special projects, etc. 
Assists with the training of new staff 
Update/block provider templates for just in time needs 
Triage calls from referring physicians, patients, family members, and others wishing to access care at SCCA. 
Collects and enters patient demographic and insurance information and enters into registration databases. 
Assists with the financial clearance process as necessary 
Distributes work to the Program Assistant and/or Patient Care Coordinator Assistant as appropriate 
Qualifications

Required: 

 High school graduate or equivalent 
One year of customer service experience required 
Ability to work independently, organizing, and prioritizing concurrent responsibilities and demands 
Ability to work in a high pressure, time-sensitive, and complex health care environment 
Ability to demonstrate sensitivity and empathy in an emotionally challenging environment 
Active listening skills 
Ability to build relationships while maintaining appropriate boundaries. 
Coping skills 
Strong computer skills and familiarity with MS Office 
Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner 
Ability to identify and triage issues appropriately 
Attention to detail to ensure scheduling accuracy 

  

Preferred: 

Bachelor’s degree (BA or BS) 
Minimum of 2 years of experience in a patient care setting preferred  
Experience with Epic or other scheduling and registration software 

This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $23.77 to $33.84 and pay offered will be based on experience and qualifications.  

 

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).  

Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.